Information Technology

Welcome to Rivier University’s Office 365

Rivier University is moving to Office 365! It’s more than just email! Office 365 has lots of really cool tools that will enhance your academic experience or your workplace environment. The first step is to migrate our email services – a process that has already started. Please click on the Icons below to learn about each of the Office 365 programs available at Rivier.

O365 Logo 


What is Office 365?

Across Your Device

Microsoft’s productivity software and related services, now in the cloud.


How would I use Office 365?

  • Email will now be hosted in the cloud – at
  • Microsoft Office software – Word, PowerPoint, Excel – will be usable by web browser, and across mobile devices. The full versions will be downloadable to your computer.
  • A cloud-based storage system will keep your documents secure, now with the ability to create, edit, and share documents.

Is Internet access required for Office 365?

  • Internet access is required to install and activate all the latest releases of Office suites and all Office 365 subscription plans. 
  • Internet access is also required to access documents stored on OneDrive, unless you install the OneDrive desktop app. 
  • You should also connect to the Internet regularly (at least every 39 days) to keep your version of Office up to date and benefit from automatic upgrades. 
  • You do not need to be connected to the Internet to use the Office applications, such as Word, Excel, and PowerPoint, because the applications are fully installed on your computer.


Do I keep control of my documents with an Office 365 subscription?

Yes. Documents that you have created belong fully to you. You can choose to store them online on OneDrive or locally on your PC or Mac. 



Steps to using Office 365:

  1. Go here: 
  2. Login: (include the
  3. Click on the “Office 365” at the top

  4. Choose one of the icons for the Office product you want to use





What is Mailoutlook

Your Rivier University email.



How would I use Mail?

Send electronic communications to other people, either at Rivier University or elsewhere.


Steps to using Mail:


  2. Login with your Rivier email address (including the
  3. Read your email, create new email, sort by conversations



Mail: How do I update email on my iPhone


  1. Tap on “Settings”
  2. Tap on “Mail, Contacts, Calendar”
  3. Tap on “Rivier” account
  4. Tap on “Account”
  5. Edit the following:
  6. Server:
  7. Domain: leave blank
  8. Username: 
Another option would be to delete your Rivier account from your phone, and reinstall it with the information above. (Don't worry, everything will reappear when it re-syncs)



Video Tutorials





Outlook Group Shot

What is Calendar?

Your Rivier University calendar.

How would I use Calendar?

Create calendar events, meetings, reminders.


Steps to using Calendar:


  1. Click on Office 365
  2. Click on Calendar
  3. Browse or schedule your meetings



Video Tutorials





What is People?

A list of personal contacts and university directory.


How would I use People?

Quickly locate the contact information of friends, students, staff, instructors, or other contacts.




Steps to using People:


  1. Click on Office 365
  2. Click on People
  3. Browse for your contact



People: How can I add a new contact?

1. Click on New in the upper-left corner



  • 2. Click “Create contact”

contact list 


  • 3. Add information


  • 4. Click “Save” (at the top)

add contact 





People: How do I edit a contact? 



  • 1. Find the contact you want to edit


  • 2. Click “Edit” (top-right corner)

Contact card 


  • 3. Edit, and Save

Edit contact 



Video Tutorials





What is Newsfeed?

A webpage to keep track of topics, conversations, schedules, and contacts.

How would I use Newsfeed?

  • Post updates about projects, personal portfolios, or #tag about topics (Blog)
  • Customize your profile (About me)
  • Create/share discussion boards (Newsfeed)



Steps to using Newsfeed:

  1. Click on Office 365
  2. Click on Newsfeed
  3. Start a conversation

Newsfeed: How do I edit my About Me profile?

1. Click on About Me 


About me 


  • 2. Click Edit Profile



  • 3. Add contact information, profile picture, education, interests, and who can see this info (Everyone, or Only Me)


  • 4. Click “Save all and close” when finished







Newsfeed: How do I create a Blog? 

  • 1. Click on Blog



  • 2. Click on “Create a post” (right-side)




  • 3. Give a Title, Body content, Category, Published date, and then click “Publish”




  • 4. Share the blog with other users







What is OneDrive?  One Drive

OneDrive is an online cloud storage service (15GB) that you can use to store Office documents and other files. With OneDrive you can access your files from nearly any device and you can share them with others.


How would I use OneDrive?  

  • Create new Microsoft Office documents online (ex: Word, Excel, PowerPoint)
  • Upload files (ex: Word documents, images, .zip files)
  • Share documents/files with other users


Are my documents stored on OneDrive also available offline? 

To access documents stored on OneDrive offline, you can install the OneDrive desktop app. The app creates a folder on your PC that automatically syncs documents between OneDrive and your computer, so you can work on your documents offline and be assured that they are always in sync.


What happens to the files I stored in OneDrive if I leave Rivier University? 

If you leave Rivier University, you can still access and download all your files by signing in to OneDrive directly using the Microsoft account you used to set up Office 365.





Steps to using OneDrive: 

  1. Click on Office 365
  2. Click on OneDrive
  3. Create new documents, upload files, see recent activities



OneDrive: How do I upload a previously-created Office document? 

  1. Click on Upload 

About me 

  1. Browse to the file you want to upload 
  2. Click on the file name 
  3. Click Open 




OneDrive: How do I create a new Office document? 

  1. Click on New 



  1. Click on the document type that you want to create (ex: Word document) 




Video Tutorials




What are Sites?sites pages

An option available for users to collaborate on an Office 365 website or document.



How would I use Sites?

Create webpages for various groups, committees, or organizations, in order to work together on projects or documents.



Steps to using Sites:

  1. Click on Office 365
  2. Click on Sites
  3. Create new Site, or view which Sites you are currently following




Sites: How would I create a new Site?


1. Click on “new”




  • 2. This feature is not currently supported.


What are Tasks?  

A folder to keep track of things that you need to do but don’t necessarily want to put on your calendar.


How would I use Tasks?  

Create “To Do” lists, or action items, with due dates.



Steps to using Tasks: 

  1. Click on Office 365
  2. Click on Tasks
  3. Create new Tasks, or update existing Tasks



Sites: How do I create a new Task? 

  • 1. Click on “New task”



  • 2. Fill in the information


  • 3. Click “Save” (at top)




Tasks: How do I update a task?

  • 1. Click on a Task



  • 2. Click on “Edit” (or “Complete” if it’s all done)



  • 3. Update the status, or completion percentage, or Attach supplemental documents



  • 4. Click “Save”






What is Video?  

Office 365 Video is an intranet website portal where you can post, share, and view streaming videos.


How would I use Video?  

Upload, share, and play videos of executive communications or recordings of classes, meetings, presentations, or training sessions.





Steps to using Video: 

  1. Click on Office 365
  2. Click on Video

Create and manage a channel in Office 365 Video  
Manageyour Office 365 Video portal  
Video formats that work in Office 365 Video  






Video: How do I use channels? 

  • 1. Click Channels (upper-left), or Browse Channels (center) 




  • 2. Click “New Channel” (upper-right)



  • 3. Pick a channel name and channel color, and click Create








Video: How do I upload a video? 



  • 1. Go into a channel


  • 2. Click Upload videos



  • 3. Select videos to upload (or drag the files to the indicated area)


Processing time varies depending on video size and length. Some video formats are not supported. 




Video: How do I share a video? 

  • 1. In the channel, upload a video, or click “Channel Settings”



  • 2. Under Channel Settings, click “Permissions”



  • 3. Adjust owners, editors, and viewers







What is Delve?   Delve-3

Delve helps you discover the information that's likely to be most interesting to you right now – showing you recent documents no matter where they're stored in Office 365 (ex: in OneDrive or Sites).  


Delve also lets you view your colleagues' profiles, or edit your own profile.  


How would I use Delve?  

Create or edit your profile, as well as allow others to see what documents you are currently working on.


Steps to using Delve: 


  1. Click on Office 365
  2. Click on Delve
  3. Share your activity and documents with supervisors, friends, or others.





Delve: How do I share my activity?


1. Click on the gear icon (upper right), or the “Sharing activity” button





2. Click on “Share my activity” radio button, and then click “OK”





Word 365

What is Word Online?  

Microsoft Word Online lets you make basic edits and formatting changes to your document in a web browser. When you save the document in Word, it is saved on the website where you opened it in Word Online.


The document you open in Word Online is the same as the document you open in the Word desktop app, but some features work differently in the two environments.


Editing in Word Online doesn’t show page formatting, such as margins or page breaks, cover pages, or headers and footers. Additionally, many kinds of objects (ex: images) are displayed as placeholders.


How would I use Word Online?  

Create word-processing documents, or edit these documents, when you are not at your computer.


To use more advanced features (beyond what’s available in Word Online) click Open in Word.







Steps to using Word Online: 

  1. Click on Office 365
  2. Click on Word Online
  3. Choose a template, and begin typing





Word Online: How do I share a document in OneDrive? 

  1. Click on the Share button




  1. Fill out the information and click Share



  1. Check to see who the document is being shared with:







Word Online: How do I save a document? Where is the save button?

There is no Save button because Office 365 automatically saves your document.




Word Online: How do I quickly rename a document? 

  1. Click on the document name at the top




  1. Type in a new document name







Word Online: What are the differences between Word Online and the desktop version of Word? 

  1. Differences between using a document in the browser and in Word.



Video Tutorials


  1. Tips for Word Online 
  2. Adding Table of Contents 
  3. Track changes 
  4. 5 things to raise your game to a college level 
  5. Tips for college papers 
  6. Using styles 
  7. Creating forms 
  8. MLA with citations and bibliography 

Excel 365


What is Excel Online?

Microsoft Excel Online lets you make basic edits and formatting changes to your workbook in a web browser. When you save the workbook in Excel, it is saved on the website where you opened it in Excel Online.

The workbook you open in Excel Online is the same as the workbook you open in the Excel desktop app, but some features work differently in the two environments.

How would I use Excel Online?

Create new workbooks, or edit existing workbooks, when you are not at your computer.

Differences between using a workbook in the browser and in Excel

Differences between using a workbook in the browser and in Excel



Video Tutorials


PP 365 



What is PowerPoint Online?

Microsoft PowerPoint Web App lets you make basic edits and formatting changes to your presentation in a web browser.

PowerPoint Online also runs a slide show in the browser.

How would I use PowerPoint Online?

The presentation you open in PowerPoint Online is the same as the presentation you open in the PowerPoint desktop application, but some features work differently in the two environments.

Differences between using PowerPoint Online and the desktop version of PowerPoint 2013?

Differences between using a presentation in the browser and in PowerPoint


Video Tutorials

one note 



What is OneNote Online?  

Easy-to-use note-taking and information-management program where you can capture ideas and information in electronic form.


How would I use OneNote Online?  

Take class notes, track errands, take a picture of a whiteboard, add PowerPoint or PDF presentations, and share the document with others.





Steps to using OneNote Online: 

  1. Click on Office 365
  2. Click on OneNote Online
  3. Click on a notebook





OneNote: How to create a new Notebook? 

  • 1. Click on a notebook



  • 2. Add a Section, and then add a Page



  • 3. Add notes





Video Tutorials