Administrative Assistant
Student Affairs/Office of the Vice President
40 hours, 52 weeks


DUTIES/RESPONSIBILITIES:
  •  Maintain the Vice President for Student Affairs calendar and phone communication including the scheduling of appointments and coordination of group meetings with faculty, staff and senior executives; take minutes at meetings and finalize meetings for distribution and filing;
  • Serve as liaison with students, faculty, staff, parents, Trustees, alumni, vendors, and/or other key internal and external constituencies; present information on departmental programs; interpret standard policies and procedures to students, parents, et al; and process special requests, investigate and resolve problems, and refer students as necessary to the Vice President for appropriate action; 
  • Conduct research, via the web and other resources, as assigned by Vice President;
  • Serve as office manager; ensuring that the office’s daily operations and activities are carried out in an appropriate and timely manner; ensure that all office equipment is in good working order that supplies are current;
  • Revise and assemble various committee manuals and annual reports of the Vice President to the Board of Trustees and to the College President;
  • Update the Student Handbook and Emergency Operations Manual on an annual basis;
  • Coordinate all departmental events, trainings and conferences;
  • Administer, monitor and reconcile budget account lines for office supplies.
  • Compose routine and advanced correspondence including letters, memoranda, and reports. 
  • Oversee the administration of the Quality of Life survey.
  • Support the Division of Student Affairs staff as assigned by the Vice President
  • Related duties as assigned.


QUALIFICATIONS:

 Required: Bachelor’s degree and three (3) to five (5) years’ administrative experience in a college setting, or a combination of education and experience from which comparable knowledge and skills are acquired.

The following are preferred demonstrated skills and experience:

    • The ability and willingness to support the mission of the University; and to work collaboratively and collegially.
    • Highly developed organizational and administrative skills;
    • Experience working with college students, including advising, assisting them with program development, and providing services to them that support student success;
    • Excellent interpersonal, written and oral communication skills;
    • Ability to learn and interpret a variety of policies and procedures;
    • Well-developed computer skills;
    • Ability to handle high-level information with extreme sensitivity and confidentiality;
    • Strong analytical skills; and
    • Demonstrated ability to manage time, and to multi-task.
     


APPLICATION INSTRUCTIONS:

 Interested individuals are invited to apply. And, while we appreciate every applicant’s interest, only those under consideration will be contacted. Applicants are asked to submit a cover letter stating pay expectations, resume or CV and the names of 3 professional references to jobs@rivier.edu or Office of Human Resources, Rivier University, 420 South Main Street, Nashua NH 03060. No agencies please. EOE.

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